All rights reserved. The Caltex mark is owned by Chevron Africa – Pakistan Services (PTY) Ltd. Under License to Astron Energy (Pty) Ltd.


All rights reserved. The Caltex mark is owned by Chevron Africa – Pakistan Services (PTY) Ltd. Under License to Astron Energy (Pty) Ltd.


All rights reserved. The Caltex mark is owned by Chevron Africa – Pakistan Services (PTY) Ltd. Under License to Astron Energy (Pty) Ltd.


All rights reserved. The Caltex mark is owned by Chevron Africa – Pakistan Services (PTY) Ltd. Under License to Astron Energy (Pty) Ltd.


All rights reserved. The Caltex mark is owned by Chevron Africa – Pakistan Services (PTY) Ltd. Under License to Astron Energy (Pty) Ltd.


All rights reserved. The Caltex mark is owned by Chevron Africa – Pakistan Services (PTY) Ltd. Under License to Astron Energy (Pty) Ltd.

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Introducing Coupa for Suppliers

Introducing Coupa for Suppliers

Astron Energy is pleased to introduce Coupa, our new procurement platform designed to improve how we work with you.

 

This initiative forms part of our ongoing digital transformation journey and our commitment to improving efficiency, transparency, and collaboration across our value chain.

 

Coupa will simplify procurement processes and create a more connected experience between Astron Energy and our suppliers. Through the platform, you will be able to manage transactions, access important information, and engage with us more efficiently in one centralised system.

 

We look forward to the opportunities this transformation will unlock as we continue building a more agile and future-ready business together.

Astron Energy is pleased to introduce Coupa, our new procurement platform designed to improve how we work with you.

 

This initiative forms part of our ongoing digital transformation journey and our commitment to improving efficiency, transparency, and collaboration across our value chain.

 

Coupa will simplify procurement processes and create a more connected experience between Astron Energy and our suppliers. Through the platform, you will be able to manage transactions, access important information, and engage with us more efficiently in one centralised system.

 

We look forward to the opportunities this transformation will unlock as we continue building a more agile and future-ready business together.

Coupa Overview

Coupa is a procurement system that streamlines interactions between Astron Energy and suppliers. The platform enables electronic purchasing, invoicing, sourcing, contracting, and supplier information management in one centralised system.

These enhancements will improve and simplify the way we do business together.

Benefits of the Coupa Supplier Portal

  • Free and easy to use
  • Manage and update your supplier information
  • Communicate directly with buyers through the portal
  • Receive notifications of new sourcing opportunities
  • Receive and acknowledge Purchase Orders (POs) instantly
  • Submit invoices electronically with real-time tracking
  • Improve visibility and payment transparency

Additional Supplier Benefits

  • Free access to the Coupa Supplier Portal (CSP)
  • Electronic receipt and response to tenders or RFQs
  • Electronic receipt and response to Purchase Orders
  • Electronic invoice submission through the CSP
  • Electronic contract authoring, initiation, and signing

Coupa Overview

Coupa is a procurement system that streamlines interactions between Astron Energy and suppliers. The platform enables electronic purchasing, invoicing, sourcing, contracting, and supplier information management in one centralised system.

These enhancements will improve and simplify the way we do business together.

Benefits of the Coupa Supplier Portal

  • Free and easy to use
  • Manage and update your supplier information
  • Communicate directly with buyers through the portal
  • Receive notifications of new sourcing opportunities
  • Receive and acknowledge Purchase Orders (POs) instantly
  • Submit invoices electronically with real-time tracking
  • Improve visibility and payment transparency

Additional Supplier Benefits

  • Free access to the Coupa Supplier Portal (CSP)
  • Electronic receipt and response to tenders or RFQs
  • Electronic receipt and response to Purchase Orders
  • Electronic invoice submission through the CSP
  • Electronic contract authoring, initiation, and signing

Benefits of the Coupa Supplier Portal

  • Free and easy to use. No cost to register or transact
  • Increased credibility by managing supplier information
  • Communicate with buyers directly within CSP. Get notified of new sourcing opportunities
  • Receive and acknowledge Purchase Orders (POs) instantly. Fewer missed orders.
  • Submit invoices electronically with real-time status tracking. Faster payments and transparency.

Benefits of the Coupa Supplier Portal

  • Free and easy to use. No cost to register or transact
  • Increased credibility by managing supplier information
  • Communicate with buyers directly within CSP. Get notified of new sourcing opportunities
  • Receive and acknowledge Purchase Orders (POs) instantly. Fewer missed orders.
  • Submit invoices electronically with real-time status tracking. Faster payments and transparency.

CSP TRAINING GUIDES

Please find below a list of Coupa Supplier Portal guides to help you familiarise yourself with the new system.

You can also CLICK HERE TO DOWNLOAD THE FULL WEBINAR.

CSP TRAINING GUIDES

Please find below a list of Coupa Supplier Portal guides to help you familiarise yourself with the new system.

You can also CLICK HERE TO DOWNLOAD THE FULL WEBINAR.


CSP User Guide


Supplier Portal Login

Download guide: Supplier Portal Login


Navigation and Use of the Portal


Creating a Legal Entity

Download guide: Creating a Legal Entity


Creating an invoice from a PO


Creating an invoice from contract


Confirmation of invoice payment


Create a Credit Note

Download guide: Create a Credit Note


Setup Tab And Adding Users

Download guide: Setup Tab and Adding Users


Supplier Onboarding

Download guide: Supplier Onboarding


Catalogue Pricing Update

Download guide: Catalogue Pricing Update


Sourcing Events

Download guide: Sourcing Events


Manage Notifications

Download guide: Manage Notifications



CSP User Guide

Complete CSP User Guide.


Supplier Portal Login

How to register and log in to the supplier portal.

Download guide: Supplier Portal Login


Navigation and Use of the Portal

How to use the portal and its functionalities.


Creating a Legal Entity

Guide to creating Legal Entities and assigning payment methods.

Download guide: Creating a Legal Entity


Creating an invoice from a PO

How to create an invoice from a Purchase Order.


Creating an invoice from contract

How to create an invoice from a contract.


Confirmation of invoice payment

Guide to invoice payment confirmation.


Create a Credit Note

How to create a credit note through the supplier portal.

Download guide: Create a Credit Note


Setup Tab And Adding Users

Navigating the Setup Tab and User Management on the supplier portal.

Download guide: Setup Tab and Adding Users


Supplier Onboarding

How to respond to a request for information from Astron Energy.

Download guide: Supplier Onboarding


Catalogue Pricing Update

Learn how to update your catalogue pricing directly in the portal.

Download guide: Catalogue Pricing Update


Sourcing Events

Learn more about invitations and participation.

Download guide: Sourcing Events


Manage Notifications

Overview on notification settings and preferences.

Download guide: Manage Notifications


FAQs for Supplier

FAQs for Supplier


Getting ready for the change

Do you have any questions? Visit our FAQ page for answers.


Getting ready for the change

Do you have any questions? Visit our FAQ page for answers.

VIEW FAQs

Coupa Supplier Portal (CSP) basics

Do you have any questions? Visit our FAQ page for answers.


Coupa Supplier Portal (CSP) basics

Do you have any questions? Visit our FAQ page for answers.

VIEW FAQs

Purchase orders (POs)

Do you have any questions? Visit our FAQ page for answers.


Purchase orders (POs)

Do you have any questions? Visit our FAQ page for answers.

VIEW FAQs

Getting Paid

Do you have any questions? Visit our FAQ page for answers.


Getting Paid

Do you have any questions? Visit our FAQ page for answers.

VIEW FAQs

 

Support email and contact information

Should you have any enquiries, please make use of our support mailbox by sending an email to: astronhelpdesk@astronenergy.co.za

 

Support email and contact information

Should you have any enquiries, please make use of our support mailbox by sending an email to: astronhelpdesk@astronenergy.co.za